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Lesson Prerequisites

Published on 12/14/18 by karyn.menzies@safetyspot.com

A new feature added to Safety Spot Training allows managers and trainers to require prerequisites for individual lessons within a training course.

Step 1

Go to the Training Centert from the drop-down menu in the top, left corner.

Step 2

Go to Trainer Management.

Step 3

Scroll to and select the course you'd like to edit. Click Edit Training.

Step 4

Scroll down to the lessons of this course. Go to the lesson you'd like to edit and click Edit Lesson.

Step 5

Scroll to Prerequisites and click the bar to add lessons as prerequisites.

Step 6

Click save.

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Note: Now when a user goes to enroll in this lesson, they will receive a message to first complete this lesson's prerequisites.

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Prerequisites

Published on 12/04/18 by karyn.menzies@safetyspot.com

We've added a new feature to Safety Spot Training. Managers and trainers may now add prerequisites to a training. This will require users to complete listed prerequisites before enrollong in a training course.

Step 1

Go to the Training Center from the drop-down menu in the top, left corner.

Step 2

Go to Training Management.

Step 3

Scroll to the desired training, and click edit training. on the right.

Step 4

Scroll down to Prerequisites and toggle ON.

Step 5

Now, add the trainings you'd like to have as prerequisites for this training. Save.

Note Now when a user goes to enroll in this training, they will receive a pop-up message prompting them to complete the listed prerequisite trainings before enrolling.
The prerequisite trainings can also be seen when viewing the training's main page.

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Bulk Member Upload

Published on 11/22/18 by karyn.menzies@safetyspot.com

New to Personnel Management is the ability to bulk upload members to an organization.

Bulk uploading members

Step 1

Go to Personnel Management from the circular icon located in the top, right corner.

Step 2

Go to More and click Upload Bulk Member List

Step 3

Click Download Template

Step 4

This will take you to the Excel template. Fill in members' first and last name and email. Phone numbers are optional.

Step 5

Save the spreadsheet as a .CSV file

Step 6

Go back to Safety Spot and click Browse. Select the saved Excel file.

Step 7

Click Import CSV.

Step 8

To ensure the members have been added, go to Sort at the top, right corner. Select Newest First. This will reorder the list of members by putting the newly added members first.
You should see the new members you've added at the top of this list.

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Personnel Management

Volunteer Badges

Published on 10/19/18 by karyn.menzies@safetyspot.com

Managers are now able to download and print badges with a unique QR-Code for volunteers.

Step 1

Click on the round, group icon in the top, right corner and go to the volunteer index page.

Step 2

Click on the Print Badges button located under New Volunteer.

Step 3

Select the volunteers in which you'd like to generate badges for. You may select more than one at a time.

Step 4

Click Generate Badges and the badges will be generated, available to be printed, cut, and distributed to volunteers.

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Note: After the QR-code is scanned, this is the view that will be generated.

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Manage Reservations

Published on 10/17/18 by karyn.menzies@safetyspot.com

In addition to our latest asset reservation updates, managers may now also manage asset and equipment's availability to be scheduled for reservation. This comes in especially handy when the equipment is being serviced or no longer available to the organization.

Step 1

Go to Equipment & Assets from the drop-down menu at the top, left corner.

Step 2

Select the equipment in which you'd like to manage reservations.

Step 3

Click the blue gear icon in the top, right corner.

Step 4

Go to Manage Reservations from the menu on the left.

Step 5

Toggle select 'Allow Reservation' ON or OFF depending on whether you'd like this equipment to be available for reservations. When Off is selected, users will not be able to select 'Schedule a Job' for this equipment.

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Under the Manage Reservations tab, managers may also download the Excel spreadsheet of the equipment's entire reservation history.

Step 1

After selecting the desired equipment, click the blue gear button in the top, right corner.

Step 2

Go to Manage Reservations.

Step 3

Now, go to reservation History and click Download xsl. An excel spreadsheet including this equipment's full reservation history will be generated.

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Equipment Management

Equipment Revervation Restrictions

Published on 10/12/18 by karyn.menzies@safetyspot.com

A new feature allows managers to restrict the amount of time a piece of equipment is available for reservation.

Step 1

From the drop-down menu at the top, left corner, go to Equipment & Assets.

Step 2

Scroll and select the equipment you'd like to restrict.

Step 3

Click the blue gear settings button at the top, right corner.

Step 4

Select Reservation Restrictions from the menu on the left.

Step 5

Toggle select Reservation Restrictions ON.

Step 6

Now you will be able to set an allotted time for this equipment to be reserved. Enter the amount of time by minutes, hours, days, or months. Click update.

Step 7

Now when users schedule this equipment, there will be a message indicating that one hour (or the time chosen) is the maximum time allowed. If any time exceeding that is attempted, a message will appear alerting them of the maximum time allowed and prompt them to choose another time frame. Scheduling within this time frame will be accepted and added to the schedule.

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Equipment Management

Turning Off An Energizer: Small Update To New Energizers Coming Out

Published on 08/31/18 by daniel.medina@safetyspot.com

Hello,

The new Energizers that are coming out will only turn of by pressing the Job Stop button on the Energizer.

If it is turned off via web app or due to the end of a scheduled time, the energizer will stay on but notify that it should be turned off by cycling colors on the RGB button indicator.

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Training

Transferred Training Credentials

Published on 07/13/18 by karyn.menzies@safetyspot.com
Updated on 09/19/18.

When a user navigates from one organization to another one, their training credentials from the previous organization will transfer over to the new organization as their personal Safety Spot account holds all of their training which carries over from organization to organization. Below is an example of a user switching from the University organization to the LACI organization, showing their training certifications are still in place.

Step 1:

Go to Training Center and view your Training Certificates.

Step 2:

From the top menu, switch the organization you are logged into, or request to join a new organization if needed.

Step 3:

Go back to the Training Center and view the Training Certificates; you will see the same certificates have transferred when you log into a new organization.

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It is also possible for trainers and managers to make trainings available for different organizations. Below is an example of how a trainer may make a training available to another organization.

Step 1:

Go to the Training Center.

Step 2:

Go to Training Management, the blue box in the top, right corner.

Step 3:

Select a training.

Step 4:

Go to Settings.

Step 5:

At the top, right corner click Add Organization.

Step 6:

From here, you may send the training to another organization as well as view o...

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Locations

Update On Energizers/Smart Locks

Published on 04/13/18 by daniel.medina@safetyspot.com
Updated on 07/03/18.

After some recent testing of our connected devices, we found a couple of issues:

1) A simple error when using the Smart Lock is that when it is "open", the device pauses communication with our servers. This caused our servers to think the device is disconnected, although normal operation resumes after the device "closes". This has already fixed on our code base, a firmware update will put devices to the most updated firmware version.

2) A more complicated and irregular problem is a soft-restart of the device caused by a network connection error after prolonged use. Currently, the device simply restarts itself and reconnects to resume operation, but it is causing extra data to be sent as well as the device being unavailable for a few seconds every time it happens. A fix is being tested right now, once solved a firmware update will put all devices up to date.

Please feel free reach out with questions/concerns. We want to expose our devices to as much testing as possible in order to bring a more reliable product as quickly as we can.

Thank you,

Daniel

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General

Custom Sub Domains: What’s Changing & Why

Published on 12/13/17 by dustin.thelen@safetyspot.com
Updated on 07/03/18.

On Tuesday December 19, 2017, new custom sub domains for each organization are scheduled to go live. We want you to be aware of a minor change that Users may notice when they are signing in.

The simplest way to deal with this change is for users to always navigate to the custom sub domain URL for your organization when they want to sign in which takes them to a screen like the one below so they can proceed as usual. (This URL was sent to your account's Administrator earlier this week.)

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Alternatively, users can receive a reminder showing the custom sub domain(s) for all organizations they are a member of.

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And for people that want to request to join your Organization on Safety Spot but who don't get an invitation sent to them, all they have to do is enter your organization's custom domain "name" into the your-organization field of the landing page shown below. This screen is also where you can click to request a reminder. (Please note, if their organization is an affiliate under yours, they will need to enter the parent organization's custom domain "name".)

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Equipment Management

Safetyspot.Com Welcomes Csu La To Our Family Of Innovative Universities That Put Safety First!

Published on 08/29/17 by admin@safetyspot.com
Updated on 07/03/18.
Release v.1

CSU-LA is known for their hydrogen station and fuel cell cars. CSU-LA was the first hydrogen station in California to be certified to sell fuel to the public. Safetyspot.com welcomes CSU-LA to our family of innovative and complex facilities that put safety first!

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