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Equipment Management

Turning Off An Energizer: Small Update To New Energizers Coming Out

Published on 08/31/18 by daniel.medina@safetyspot.com

Hello,

The new Energizers that are coming out will only turn of by pressing the Job Stop button on the Energizer.

If it is turned off via web app or due to the end of a scheduled time, the energizer will stay on but notify that it should be turned off by cycling colors on the RGB button indicator.

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Equipment Management

E Resources

Published on 08/17/18 by karyn.menzies@safetyspot.com

E-Resources is a feature for equipment management. Documents pertaining to the equipment may be uploaded and managed under E-Resources. Here is a quick tutorial demonstrating how.

Step 1

Go to Equipment & Assets.

Step 2

Select the equipment in which you'd like to view or edit a document for.

Step 3

Click the 3 tiny dots on the far right of the menu bar.

Step 4

Go to E-Resources.

Step 5

Here you can click to view and download existing documents from this list, as well as search, add new, or edit documents.

Step 6

Under Edit, you can make the file public for anyone to download, or delete the file.

***Note

When you select Allow to make it a public file, you must click Update File to save this change.

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Personnel Management

Adding Departments To Organization

Published on 08/16/18 by karyn.menzies@safetyspot.com

Organizations on Safety Spot can be divided into Departments. Here is how to add departments within your organization.

Step 1

Go to your organization by clicking on the circular organization icon in the upper, right corner of the organization welcome screen.

Step 2

Click on Settings.

Step 3

Select Departments from the menu on the left.

Step 4

Here you can add departments to your organization, as well as assign required training for each department.

Step 5

Be sure to click Save to save newly added departments.

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Add/Update Building Address

Published on 08/13/18 by karyn.menzies@safetyspot.com

The Safety Spot platform now provides the ability to add a unique physical address to buildings within a site. Here is a brief tutorial explaining how to do this.

Step 1

Go to Locations and select the building in which you'd like to update or add an address.

Step 2

Click the blue gear button in the top, right corner.

Step 3

Here you may edit the specific address for this building, if different from site address, or prompt it to use the site address.

***Note

When adding a new building, you will be prompted to input an address, if different from site address.

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Locations

Editing Locations

Published on 08/10/18 by karyn.menzies@safetyspot.com

Here is a brief tutorial on how to edit locations such as sites, buildings, building sections, rooms, and other functional spaces.

Step 1

Start by going into Locations from the drop down menu at the top, left corner.

Step 2

Here you can view, edit, and add sites, buildings, building sections, rooms, and functional spaces. To edit, select a site, building or any location type.

Step 3

In the upper-right corner of this page, click the small, blue gear button to get to settings. Here you can edit the site's name, address, emergency contact information, as well as personnel, access requirements, visitor check-in, hours of operation, and privacy settings from the menu on the left.

***Note

When going in to edit a site, you may also edit and add buildings within this site. When editing a building, you may edit and add building spaces and rooms. All of these locations may be accessed individually from the main Locations page.

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Chemical Management

Chemical Search

Published on 08/06/18 by karyn.menzies@safetyspot.com

Safety Spot users are able to search for chemicals in the chemical inventory by chemical name or cas#. The following illustrates the easiest way to do so.

Step 1

From the drop-down menu at the top-right corner, go to Chemical Management.

Step 2

To the right of the screen, find and click the Go to Chemical Inventory tab.

Step 3

Here you will see a search bar above the listed chemicals. You may search for a chemical by its name or cas#. As you type, chemicals matching the description will pop up.

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Search is also available when adding a chemical to the inventory. This way you are able to add a chemical by its cas#.

Step 1

Go to the chemical inventory by repeating steps 1 and 2 from above.

Step 2

From here, click Add Chemical from the menu bar at the top, left.

Step 3

Select the manufacturer of the chemical you are adding. Click next.

Step 4

Click Select Chemical Name and a search bar will appear right above this list of chemicals. Here you may also search by name or cas#.

Step 5

Once the desired chemical is found, select it and click create. From there you will be able to enter additional details about this chemical and save.

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General

Editing User Personal Information And Username

Published on 07/27/18 by karyn.menzies@safetyspot.com

When you sign up on Safety Spot, you will be automatically assigned a username. If you need to change this username for any reason or edit personal information such as first and last name, email, or phone number, follow the following steps to do so.

Step 1:

Go to Personnel Management.

Step 2:

From this list of personnel, scroll to your name and click Settings on the right.

Step 3:

On this form, you may change your username as well as other personal information, if needed.

Step 4:

Scroll down and click Save.

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General

Customizing Organization Logo And Background Image

Published on 07/27/18 by karyn.menzies@safetyspot.com

Organizations on Safety Spot now have the ability to customize their own logo and background image! This feature is accessible to organization admin only.

Step 1:

To begin, go to your organization's main page.

Step 2:

Click on Settings in the top, right corner.

Step 3:

From the menu on the left, go to Images.

Step 4:

Here you can upload your Organization's logo from your computer's files as well as a background image for your organization's login page, or choose from the preloaded background image samples.

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Personnel Management

Shareable Visitor Check In Link

Published on 07/25/18 by karyn.menzies@safetyspot.com

Here is a short tutorial on how to generate the visitor check-in link.

Step 1

Go to Personnel Management.

Step 2

Click on Visitors.

Step 3

Go to New Visitor in the far-right corner.

Step 4

Choose desired location.

Step 5

From here, the sharable link will be generated and can be shared directly via email, or copied and pasted.

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Note:

Below is the form visitors will be taken to via the shareable link.

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Training

Transferred Training Credentials

Published on 07/13/18 by karyn.menzies@safetyspot.com
Updated on 09/19/18.

When a user navigates from one organization to another one, their training credentials from the previous organization will transfer over to the new organization as their personal Safety Spot account holds all of their training which carries over from organization to organization. Below is an example of a user switching from the University organization to the LACI organization, showing their training certifications are still in place.

Step 1:

Go to Training Center and view your Training Certificates.

Step 2:

From the top menu, switch the organization you are logged into, or request to join a new organization if needed.

Step 3:

Go back to the Training Center and view the Training Certificates; you will see the same certificates have transferred when you log into a new organization.

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It is also possible for trainers and managers to make trainings available for different organizations. Below is an example of how a trainer may make a training available to another organization.

Step 1:

Go to the Training Center.

Step 2:

Go to Training Management, the blue box in the top, right corner.

Step 3:

Select a training.

Step 4:

Go to Settings.

Step 5:

At the top, right corner click Add Organization.

Step 6:

From here, you may send the training to another organization as well as view o...

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Locations

Update On Energizers/Smart Locks

Published on 04/13/18 by daniel.medina@safetyspot.com
Updated on 07/03/18.

After some recent testing of our connected devices, we found a couple of issues:

1) A simple error when using the Smart Lock is that when it is "open", the device pauses communication with our servers. This caused our servers to think the device is disconnected, although normal operation resumes after the device "closes". This has already fixed on our code base, a firmware update will put devices to the most updated firmware version.

2) A more complicated and irregular problem is a soft-restart of the device caused by a network connection error after prolonged use. Currently, the device simply restarts itself and reconnects to resume operation, but it is causing extra data to be sent as well as the device being unavailable for a few seconds every time it happens. A fix is being tested right now, once solved a firmware update will put all devices up to date.

Please feel free reach out with questions/concerns. We want to expose our devices to as much testing as possible in order to bring a more reliable product as quickly as we can.

Thank you,

Daniel

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Equipment Management

Uploading Pictures For Equipment And Locations

Published on 12/28/17 by karyn.menzies@safetyspot.com
Updated on 09/19/18.

To reinforce maximum efficiency and accuracy, managers now have the ability to upload pictures for locations within a site and equipment in their inventory. Managers may add, delete, and select a main picture for each piece of equipment and/or location managed by their organization. This ensures proper identification when equipment or a location is being used or out for maintenance.

Uploading Photos

Step 1

Click on the drop-down menu in the top, left corner.

Step 2

Go to Equipment and Assets (or Locations to add picture of a location).

Step 3

Select inventory from this list (or select a location under sites).

Step 4

Once on the landing page of the equipment or location, click on Add Picture in the top, left corner.

Step 5

Select the appropriate picture and upload.
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Removing Photos

Step 1

Click on the drop-down menu in the top, left corner.

Step 2

Go to Equipment and Assets (or Locations to add picture of a location).

Step 3

Select inventory from this list (or select a location under sites).

Step 4

Once on the landing page, click on the picture in the top, left corner.

Step 5

Click on Settings in the top, left corner. Select Delete Picture.
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General

Custom Sub Domains: What’s Changing & Why

Published on 12/13/17 by dustin.thelen@safetyspot.com
Updated on 07/03/18.

On Tuesday December 19, 2017, new custom sub domains for each organization are scheduled to go live. We want you to be aware of a minor change that Users may notice when they are signing in.

The simplest way to deal with this change is for users to always navigate to the custom sub domain URL for your organization when they want to sign in which takes them to a screen like the one below so they can proceed as usual. (This URL was sent to your account's Administrator earlier this week.)

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Alternatively, users can receive a reminder showing the custom sub domain(s) for all organizations they are a member of.

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And for people that want to request to join your Organization on Safety Spot but who don't get an invitation sent to them, all they have to do is enter your organization's custom domain "name" into the your-organization field of the landing page shown below. This screen is also where you can click to request a reminder. (Please note, if their organization is an affiliate under yours, they will need to enter the parent organization's custom domain "name".)

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Global Search

Published on 11/28/17 by karyn.menzies@safetyspot.com
Updated on 07/03/18.

New Layout!
Note there's a change to the SafetySpot.com layout. The main menu has moved from the menu on the left to the drop down menu in the top, left corner.

In an effort to make the Safety Spot interface more user-friendly, we've added the Global Search feature. Now, at the top of the front page, there is a search bar that shows results from trainings, equipment, and locations within Safety Spot organizations. Type keywords and/or numbers in the search bar and view results from all of these categories, making searching all of SafetySpot.com easier.

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Asset Management

Shareable Assets

Published on 11/28/17 by karyn.menzies@safetyspot.com
Updated on 09/19/18.

Locations, equipment, and assets can now be made public and shared on Twitter, LinkedIn, or Facebook. There is also the option to copy the shareable link which can be used anywhere, such as sending the link via email. Only managers have access to edit privacy settings.

Step 1

Click on the drop-down menu in the top, left corner.

Step 2

Click on Locations or Equipment and Assets depending on what you'll be sharing.

Step3

Scroll and click on the site or equipment which you'd like to share.

Step 4

Once on the front page of this equipment or site, in the upper, right corner, you'll see icons for sharing. The lock icon at the end takes you to Privacy Settings. Click on the lock icon.

Step 5

Select the toggle to ON to make this site or equipment shareable. You will be prompted to choose the information you want and do not want made public. Click save changes.

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Chemical Management

Automatically Build And Print Safety Data Sheets (Sds) Binder

Published on 11/09/17 by karyn.menzies@safetyspot.com
Updated on 09/19/18.

Another feature we will demonstrate is generating and printing the SDS Binder for a particular site.

Step 1

Start out by clicking Chemical Management on the menu on the left.

Step 2

Scroll to the site or building in which you'd like to generate the SDS Binder for; click on Go to Chemical Inventory on the right of the selected site.

Step 3

From the menu bar at the top, click on the Collate SDS Binder tab. You will receive an alert message saying an email with this information will be sent to you.

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Chemical Management

Create New Chemical Manufacturer

Published on 11/01/17 by karyn.menzies@safetyspot.com
Updated on 09/19/18.

Now we will explore how to create a new chemical manufacturer.

Step 1

Click on the Chemical Management tab from the menu on the left.

Step 2

Click More and select +New Chemical Inventory from the drop-down menu. You will be adding a new chemical and new manufacturer at the same time.

Step 3

Enter a location, choose privacy settings for this chemical inventory, and designate users of the organization that will have access to this inventory. Click Create Inventory.

Step 4

In the upper left corner, click +Add Chemical.

Step 5

Instead of selecting sciencelab.com as a manufacturer, click +Create Custom Chemical in the upper right corner.

Step 6

Fill in details on this form. At the top, you have the option to select an existing manufacturer or create a new chemical manufacturer. This is where you can add an emergency number for this manufacturer. Fill in further details about this chemical.

Step 7

At the bottom of this form, you have the option to upload the SDS for this chemical. Click Create Chemical Type.

Step 8

The new manufacturer is created. Select the chemical from the drop-down menu of this new manufacturer. You will be prompted to add information about this chemical as previously shown in the Create New Chemical Inventory blog post.

Step 9

Click save. This chemical is now added to your inventory.

Note: Now when you click +Add Chemical, the manufacturer you created will appear as an option in the drop-down ...

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Chemical Management

Remove Or "Shelve" A Chemical

Published on 11/01/17 by karyn.menzies@safetyspot.com
Updated on 07/03/18.

Next for our Chemical Management series, we will review how to remove or "shelve" a chemical from the inventory.

Step 1

Go into Chemical Management from the menu on the left.

Step 2

Scroll to the desired site and click Go to Chemical Inventory.

Step 3

On the far left, click on the settings icon for the chemical in which you'd like to remove.

Step 4

Scroll to the bottom of this form and click Remove Chemical located on the left.

Step 5

Enter the reason for removal and method of disposal, then click Remove Chemical.

Step 6

You will be taken back to the site inventory overview. The Removed Chemicals tab is located at the top right of the page. Click this to view all chemicals that have been removed from this site.

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Chemical Management

Create New Chemical Inventory

Published on 10/31/17 by karyn.menzies@safetyspot.com
Updated on 09/19/18.

We will begin the Chemical Management tutorials with how to create a new chemical inventory for your company using an existing chemical manufacturer, sciencelab.com.

Step 1

Click on the Chemical Management tab from the menu on the left.

Step 2

Click More and select +New Chemical Inventory from the drop-down menu.

Step 3

Enter a location, choose privacy settings for this chemical inventory, and designate users of the organization that will have access to this inventory. Click Create Inventory.

Step 4

In the upper left corner, click +Add Chemical.

Step 5

Select a manufacturer, which in this case is sciencelab.com

Step 6

Select the chemical you'd like to add to your inventory from the drop-down menu. Click Create.

Step 7

You will see a pop-up notification that this chemical has been added. Fill out the required details for this chemical.

Note: The specific location of the chemical can be 'under the sink' or 'on top shelf'.

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Training

Mark Training Completed

Published on 10/05/17 by karyn.menzies@safetyspot.com
Updated on 07/03/18.

We've added the option to manually override and Mark Lesson as completed. Trainers may mark a lesson as completed without waiting for the student to complete it.

Step 1

Go to Training Center and click on Training Management.

Step 2

Go to the training course and click on Enrollment. You will see a list of enrolled students.

Step 3

From there, click on Show Details of the student you'd like to mark as complete.

Step 4

Under Lessons on the right, you will see a small box. Checking this box marks the lesson as complete for the student.

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Training

Maximum Session Enrollment

Published on 10/05/17 by karyn.menzies@safetyspot.com
Updated on 07/03/18.

To make Training Management easier and more efficient, we've added a new feature.
Max Enrollment allows trainers to set a maximum number of enrollments to limit the amount of students per session.

Step 1

Go to Training Center and click on Training Management.

Step 2

Click on Edit for the training of which you'd like to limit capacity.

Step 3

Scroll down to Training Sessions and click on Edit Training Sessions.

Step 4

Here you will see the option to add a maximum number of enrollments for your sessions.

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Course Preview

Published on 09/15/17 by karyn.menzies@safetyspot.com
Updated on 07/03/18.

Since some trainings require payment for the course, users now have the ability to preview the course before enrolling and paying for it. Managers can set a lesson as a preview, or create a separate course to serve as a preview course.

FAQs

How much of the course will users get to see in the preview?

This is up to the trainer or manager of the course. Trainers may create a short "preview course" or make the entire course available as a preview. Of course, this will not count as completing the course.

Are previews only available for paid trainings?

No, but the main purpose for previewing is to allow users to make sure they want to take the course before paying.

Follow this link for a step-by-step guide on how to use and create course previews: https://safetyspot.com/blog/creating-and-vie-17-09-15

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Training

Creating And Viewing Course Previews

Published on 09/15/17 by karyn.menzies@safetyspot.com
Updated on 07/03/18.

Creating a Course Preview

Step 1

Go to the Training Center from the menu on the left.

Step 2

Click on the blue Training Management button in the top, right corner.

Step 3

Click on the name of the training in which you'd like to create a preview for.

Step 4

Click on Settings in the top, right corner and scroll down to the list of lessons for this course.

Step 5

Click on edit lesson and scroll down to the lesson options.

Step 6

Turn the Use as Preview option to ON. Click save. This will take you back to the page and you will notice a small green, flag icon marking the lesson as a preview.

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Viewing a Course Preview

Step 1

Go to the Training Center from the menu on the left.

Step 2

Here in the Training Center, you will see a list of available trainings and the ability to search for various trainings. Click on the training in which you'd like to view a preview.

Step 3

In the upper-left corner, click on the Preview box beneath the course title.

Step 4

Here, you are able to view the slides available in the preview. Click finish once done and you will receive a completion message.

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Training Certificates

Published on 09/14/17 by karyn.menzies@safetyspot.com
Updated on 07/03/18.

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The latest feature on the Safety Spot module is Training Certificates. This allows users to download a certification showing completion of a training course. The certificate is downloaded as a PDF as can be printed directly from the site. Managers are also able to generate and print multiple certificates for users.

FAQs

When will my Training Certificate be available for download and printing?

You will be able to generate and print your certificate upon completion of the course, and after any approval needed by the manager or trainer has been fulfilled.

Are users able to print all of their certificates in one place the way managers can?

No, not at this time. Users must print certificates individually by course. Only managers are able to generate all of a users certificates at the same time.

Follow this link for a step-by-step guide on how to generate and print Training Certificates.
https://safetyspot.com/blog/training-certifi-17-09-14

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Training

Generating Training Certificates

Published on 09/14/17 by karyn.menzies@safetyspot.com
Updated on 07/03/18.

Managers and users are now able to download a certification upon completion of a training. Certifications can be downloaded as a PDF and printed. Here are a few steps detailing how to generate and print Training Certificates.

Generating Training Certificates (for users)

Step 1

Go to the Training Center from the menu on the left.

Step 2

Click on the tab that says Your Training Certificates. Here you will find a list of all of your completed trainings.

Step 3

Click on the training in which you'd like to view and print your certificate.

Step 4

Click Get Certificates. You will see your certificate come up as a PDF, and from this screen you are able to print the certificate.

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Generating Multiple Training Certificates (for managers)

Step 1

Click on the round, gray, group icon in the upper, right corner.

Step 2

Go to Personnel Management.

Step 3

Click on More located to the far right.

Step 4

From the drop-down menu, select Download Training Certificates.

Step 5

You will be prompted to select the name(s) of the user(s) in which you'd like to generate certificates for.

Step 6

Click Get Certificates. The certificates will then be generated and available for print.

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